Exhibit Booth Fee Policy:
- Each 10’ x 10’ x 8’ In Line Booth is $2,300 in U.S. dollars, payable as outlined below. This fee includes one exhibit-hall-only registration, a 10’ x 10’ booth, 8' background drape, 3' high side rail , one 7" x 44" ID sign, one 6' draped table, two side chairs, and one wastebasket.
- Exhibitors are limited to a total of three (3) exhibit-hall-only registrations per 10' x 10' booth space. Exhibitors are limited to a total of three (3) staff members per 10' x 10' booth at any time.
- Full conference registration and admittance to all conference functions and meals can be made for an additional $1020. The PIP full conference registration is available at $920.
- Exhibit-hall-only registration for each additional person at the booth is $250, which covers administration fees, admission to general sessions, breakfasts, lunches, coffee breaks, receptions, and evening functions held in the exhibit hall. Individuals with exhibit-hall-only registrations cannot attend workshop sessions. PIP exhibit-hall-only rate is $225.
- Each additional booth is $2,300 and is subject to the same policies.
- Preferred Industry Partners (PIPs) receive a special discounted booth price and a 10% discount on all other fees.
Payment and Cancellation:
- PAYMENT IN FULL ($2,300) must be sent by check or credit card upon completing of the online registration form, available at http://www.spbt.org/registration.
- Booth space will be reserved and held for a period of 30 days to allow payment in full by mail.
- SPBT reserves the right to cancel registration and to resell the booth space if full payment is not received after 30 days.
- Exhibit space is assigned in order of receipt of registration with payment. PIPs, advertisers, and sponsors receive priority in assignment of booth space.
- SPBT reserves the right not to assign exhibit space for any reason.
- All requests for cancellation are invalid unless submitted in writing to Gregg Haunroth. The date upon which the cancellation is received and confirmed by Gregg Haunroth shall apply as the official date of cancellation. Acceptance of cancellation is at the discretion of SPBT. Refunds for cancellation are at the discretion of SPBT and based upon the following schedule:
- 80% of total booth fee for cancellations received in writing prior to March 1, 2009.
- 50% of total booth fee for cancellations received in writing after March 1, 2009 and before April 1, 2009.
- No refunds are given for cancellations received on or after April 1, 2009.
- The exhibitor is responsible for the total booth rental regardless of the reason for cancellation. This will include cancellation by an exhibitor because of failure of an exhibit to arrive at the meeting site for any reason.
Benefits and Qualifications for Preferred Industry Partner Status:
Preferred Industry Partner (PIP) Status is achieved by supporters of SPBT who meet certain qualifications by participating in several promotional opportunities outlined below. PIPs receive special recognition and additional opportunities as well as discounts.
To gain Preferred Industry Partner Status, your company must have met these three mandatory qualifications in the previous two years:
- Exhibited at our Annual Conference for the past two years.
- Purchased an annual listing in the vendor directory on the SPBT Web site.
- Place ads in each issue of Focus for the past two years, (eight issues)
Plus, your company must have done at least one of the following in the previous two years:
- Provided financial support of $2,500 -- or the equivalent in goods and services-to SPBT events or programs for two or more years.
- Advertised in the Annual Conference program each year.
Companies that meet FOUR or more of the qualifications are eligible for PIP status in the year following these qualifications are met. Companies must continue to meet these qualifications each year to retain their valuable PIP status.
Exhibit Booths and Displays: Height Limits and Sound Systems
- Linear booth exhibits/displays may be placed in the booth area not more than four (4') feet from the back of the booth and up to a height not to exceed eight (8') feet from the exhibit floor. All parts of the exhibit/display, in any portion of the booth beyond four (4') feet from the booth back wall, shall be placed not to exceed the height of the dividing side rails.
- The use of sound systems is permitted provided they are not audible in neighboring booths or more than three (3') feet into the aisle, and that the sound is directed only into the exhibitor's booth.
- All unfinished parts of exhibits/displays that are exposed and facing an aisle or neighboring exhibitor must be curtained-off at the exhibitor's expense.
- Exhibits/displays not meeting these specifications, or which in design, operation, or otherwise are objectionable in the opinion of SPBT, will be modified to meet specifications. SPBT may assign such exhibits/displays not meeting specifications to booth space areas that will not interfere or be objectionable to neighboring exhibits.
- Island booth height is limited to 12 feet. Booth design must not exceed the booth footprint. All special effects must have written approval of SPBT and Premier Resources management.
Restrictions on the Use of Space:
- All demonstrations, interviews, or other activities, such as the distribution of circulars and advertising material of any description, must be confined to exhibit booths.
- The exhibitor agrees not to assign, sublet, or share the whole or any part of their assigned space without the prior knowledge and written consent of SPBT. When two or more exhibitors occupy the same booth, an additional ten percent (10%) of the total booth fee will be charged to each exhibitor.
Registration and Badges:
- All personnel staffing exhibit booths are required to register and display their assigned badge at all conference events.
- Exhibitors cannot add any ribbon(s) or other I.D. tags to SPBT badge. Only official SPBT badges and ribbons will be allowed to be worn by exhibitor's staff.
- Exhibitor personnel attending functions outside the limits of their registration will be required to pay the full registration fee or be evicted from the conference.
General Restrictions on the Operation of Exhibits:
- SPBT reserves the right to restrict any exhibit because of noise, method of operation, or any reason that is judged dangerous or objectionable. SPBT reserves the right to prohibit or evict any exhibit that is considered to detract from the general character of the exhibit hall as a whole. This includes persons, material, conduct, or anything deemed objectionable by SPBT. If this occurs, SPBT is not liable for any refund of any exhibitor's expense.
- DISMANTLING EXHIBITS: Each booth must be staffed and functioning during the official exhibition hours scheduled. No exhibit may be dismantled before the official end of exhibiting hours. This time and date is clearly stated on the fact sheet and in the conference program.
- HOSPITALITY EVENTS: Exhibitors are prohibited from entertaining SPBT members during conference events and exhibit hours.
- FOOD AND BEVERAGE: No exhibitors will be allowed to sell, give away, or distribute any food or beverage items without written permission from SPBT and the convention center. Upon agreement of all parties to the types of food, beverages, and hours of distribution, a booth food permit may be issued. Exhibitor distribution of food and beverages for consumption in the exhibit hall shall be at the exhibitor's risk and expense and shall comply with all applicable federal, state, and local health and safety laws and regulations.
- Children under the age of eighteen (18 yrs) are not allowed in exhibit hall during hours of set-up or take-down of booth displays.
- Exhibitor(s) found in violation of any of the policies for exhibiting at the Annual Conference may be required to leave the conference, will be removed from the SPBT database, and will not be welcome to exhibit at future SPBT functions.
Registration to exhibit at the SPBT Annual Conference is your acceptance of the terms and conditions listed in this document.